Data Systems Manager

Data Systems Manager

NuVista Mental Health
Full‑Time Remote Position (Shared Services – IT Team)
Reports to Chief Financial Officer

About NuVista

NuVista Mental Health is a national network of mental health clinics. With locations serving communities across Canada and a growing portfolio of specialized sub‑brands, NuVista is committed to accessible, evidence‑based, and patient‑centred care.

We are seeking a strategic Data Systems Manager to lead the alignment, structure, and reliability of our clinical and operational systems.

The Opportunity

At NuVista Mental Health, the Data Systems Manager will:

• Lead the transition to a single EMR across sites
• Support growth across service lines and sub‑brands
• Ensure systems produce consistent, accurate, and trusted data for decision‑making

This is a cross‑functional, strategic role focused on:

• System alignment
• Governance
• Long‑term data integrity

The emphasis is on scalable data architecture and standardized information across the network.

This Role is Responsible For

• System Alignment & Integration
• Data Standardization & Governance
• Enable Reliable Reporting
• Cross‑Functional Collaboration
• Continuous Improvement

Key Responsibilities

System Alignment & Integration

• Support convergence of 29 sites onto a single EMR
• Partner with IT to ensure reliable integration between EMR, CRM, and analytics platforms
• Define and maintain clear system boundaries and sources of truth
• Support post‑acquisition system and data integration

Data Standardization & Governance

• Establish consistent definitions for core entities (patient, provider, treatment types)
• Ensure standardized terminology and data structures across sites
• Implement processes to manage data quality and consistency
• Document business rules and metric definitions

Enable Reliable Reporting

• Deliver clean, validated, structured data sets for analytics and BI teams
• Ensure dashboard data meets defined quality standards
• Clarify calculation of key performance metrics
• Maintain documentation for transparency and consistency

Cross‑Functional Collaboration

• Work closely with Clinical Operations, Finance, and IT
• Translate operational and clinical needs into system/data improvements
• Facilitate alignment when definitions or workflows conflict
• Communicate clearly on system changes and data impacts

Continuous Improvement

• Identify opportunities to simplify workflows and reduce duplication
• Monitor data integrity issues and implement corrective processes
• Contribute to long‑term system and data strategy

What Success Looks Like (Within 12 Months)

• Clear definitions for core clinical and operational data elements
• Improved consistency of data across sites and service lines
• Smooth EMR convergence process from a data perspective
• Reliable, standardized data foundations for analytics teams
• Scalable integration processes for future acquisitions

Qualifications

• 5+ years of experience with enterprise systems, data, or operations in healthcare/multi‑site environments
• Strong understanding of data flows between EMR, CRM, and dashboards
• Experience standardizing processes/data across multiple locations
• Ability to work effectively with technical and non‑technical teams
• Strong analytical and problem‑solving skills
• Excellent written and verbal communication skills

Additional Assets

• Experience supporting EMR implementations (specifically Jane App) or system migrations
• Familiarity with data modeling and governance principles
• Experience in growing or acquisition‑driven organizations

Core Competencies

• Strategic thinker with strong execution capabilities
• Clear communicator
• High attention to detail
• Comfortable in complex, multi‑stakeholder environments
• Strong data management expertise
• Ability to establish clear data definitions, rules, and SOPs
• Excellent collaborative functioning

Why This Role Matters

The Data Systems Manager plays a central role in designing and governing NuVista’s data systems to ensure accurate, consistent, and trusted information. This supports informed decision‑making and advances accessible, evidence‑based, patient‑centred care.

This role ensures NuVista can:

• Trust data across all sites and service lines
• Scale effectively as the organization grows
• Integrate new acquisitions smoothly
• Make informed, consistent decisions to improve access to care

Reporting Structure

• Reports to: Chief Financial Officer
• Collaborates with:

• Director of Finance
• IT Manager
• Clinical Operations Teams
• Project Resources